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Brussels Regional Public Service gears up for the future - with SAP S/4HANA

Full landscape transformation to SAP S/4HANA Enterprise Management

  • Flexso

In 2013, the Ministry of the Brussels Capital Region (Belgium) became the Brussels Regional Public Service (BRPS). With the change came new branding, new responsibilities and a clear commitment to simplify and harmonize the organization. The objective: to raise the efficiency of every administration and help them collaborate more closely, as a way of providing Brussels citizens and businesses with better-quality services.

Accommodating the complex IT needs of the Brussels-Capital Region

In line with that commitment, BRPS decided to launch a cohesive, forward-looking IT program. Up until that point, all the different entities had been using their own IT platforms – from SAP to in-house developed legacy systems. Converting to one single platform – one technology, one reporting tool, etc. – would definitely help them work together more closely while saving costs. Moreover, a new platform would be the perfect backbone for new developments in the future. Future-proofness was therefore one of the key requirements of the new IT system.

SAP S/4HANA: simple and definitely future-proof

After an in-depth assessment of the requirements and roadmaps, BRPS identified SAP S/4HANA as the best solution. Based on SAP’s HANA in-memory platform, SAP S/4HANA has redesigned all the functionalities of the existing SAP platform with a focus on simplicity. New features, which allow e.g. for more real-time insights, are combined with the intuitive SAP Fiori user interface, ensuring a very easy way of working. Moreover, S/4HANA opens the door to new possibilities. 

Want to read more about HANA, check our dedicated blog.

More than challenging

The project ambitions were bold and the project was technically challenging. While two administrations would migrate from SAP ECC to SAP S/4HANA 1511, four other administrations had to onboard on the new SAP S/4HANA environment - from scratch. 

BRPS decided to rely on Flexso consultants to take up the challenging project. Our commitment to new technologies like S/4HANA, our results-oriented approach, the strong cultural fit with the in-house team and our price won them over.

“This is a definitely a key milestone for SAP innovation in the public sector, and a very strong basis for future projects on the regional SAP platform.” 
Alain Georgy - Managing Director SAP Belux 

Close and interactive partnership

We took up the challenge and worked alongside the internal IT team at every step of the project – from data cleansing and data harmonization (chart of accounts, customers and vendors) all the way to the actual migration/implementation. The close and interactive partnership between Flexso, our customer and all other project stakeholders, such as the SAP RIG team and SAP’s premium experts (through SAP’s S/4HANA Customer Care Program and its premium engagement offer) was one of the keys to the successful conversion.

After four conversion cycles, the regional SAP platform went live at six entities on 1 January 2017 – a real milestone, as this was the very first full landscape transformation to SAP S/4HANA Enterprise Management in Belgium!

Organization-wide harmonization

In the meantime, Flexso has successfully upgraded SAP S/4HANA 1511 to SAP S/4HANA 1709 - the first ever SAP S/4HANA upgrade in Belgium - in 13 entities of SPRB. In the course of 2019, the Brussels ministry is migrating to the regional S/4HANA 1709 platform.
SAP S/4HANA and the Regional SAP Platform have definitely helped Brussels' public services to harmonize their processes and boost transparency - thus enabling them to provide the best possible services to the Brussels' citizens. 

Technical solution

  • SAP application server migration to a new hardware/operating system
  • IBM Power 7 migration to Power 8 S824L
  • SUSE Linux Enterprise Server 11 SP4 implementation for IBM Power
  • LPARs, multi-tenant, DRP

Business processes supported include

  • Financial controlling (specialized SAP modules)
  • Funds management
  • Material management
  • Sales & distribution
  • Plant maintenance
  • Vendor invoice management (OpenText for SAP)
  • Financial supply chain management
  • Collections & dispute management
  • Maintenance management
  • Sourcing of raw materials
  • Digital approach to invoice processing
  • Optimize financial and information flows within companies and among business partners

Want to know more?

Don’t hesitate to get in touch with us for more information about our ERP and SAP HANA expertise.

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