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SAP Ariba streamlines procurement process at Elia

Working (together) more efficiently

  • Lorenz Sunt

Elia operates the Belgian high-voltage grid and is responsible for the transmission of electricity from the producers to distribution system operators and major consumers. It also manages power flows from and to neighbouring countries. Elia relies on a team of more than 1,100 employees to keep this transmission network running. 

Streamlining the upstream process

Elia is always looking for ways to optimize complex business processes. For instance, the procurement department wanted a software package to streamline the upstream process: procurement, invitations to tender and project management. After examining a number of different solutions, Elia chose SAP Ariba. In fact, SAP Ariba perfectly matched all functional requirements and clearly stood out above the other platforms in terms of support (24/7 Ariba Support) and reporting. In addition, the solution is available in multiple languages, which is must for a regulated company like Elia that is active on the Belgian market.

Efficiency and savings across the board

Elia implemented three SAP Ariba modules. After the go-live, Flexso helped the Elia team roll out the solution to the entire user group and make a few improvements.

SAP Ariba Sourcing Professional helps Elia standardize the entire procurement process, across all procurement categories. This allows the operator to easily monitor each project and employees can readily take over an existing project from colleagues, thus ensuring continuity of service. Since the package provides a clear overview of the potential savings, Elia can get the best prices. 

SAP Ariba Supplier Information Management (SIM) raises collaboration with suppliers to the next level. New suppliers can log on through the platform and existing suppliers can input all kinds of data themselves (e.g. bank details) on the Ariba platform. Integration with SAP ECC also ensures that this data is automatically stored in the backend. In this way, the procurement team saves a lot of time and they work with uniform, accurate data.

Finally, the SAP Ariba Supplier Performance Management (SPM) module is used to monitor the performance of existing suppliers with the help of surveys and scorecards.

Technical background

  • Ariba Sourcing Professional
  • Ariba SPM (Ariba Supplier Performance Management)
  • Ariba SIM (Supllier Information Management)

What did the customer think of this project?

“Flexso helped us convince all our buyers to make the transition to Ariba. Thanks to the no-nonsense approach of the Flexso consultants, we were able to easily combine hands-on experience with technical understanding of the solution. Today, all our sourcing projects – and the resulting savings – are available in the platform. In addition, we can follow up in detail who our most active suppliers are and how they perform.”
Kevin Rymenants, Business Analyst Corporate Finance Elia, Ariba project leader

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